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Glenbard District 87 Technology Rental & Security Agreement

Glenbard Township High School District 87 is pleased to offer its technology rental program while your student is enrolled in the district. In order to rent a technology device and the resources associated with it, the student’s parent/guardian must agree with the terms and conditions detailed below and indicate their understanding of this agreement before their student may be issued a device. The terms and policy detailed below is a minimum requirement for all students participating or assigned to the 1:1 program at all Glenbard District 87 high schools.

The following terms govern the use of the technology device rented from the District and identified on this form:

1.      Ownership. The District retains ownership of the technology device. The device/equipment must be turned over to District staff upon request for content inspection, maintenance, or other administrative or support actions. Renters must provide access and passcodes to the device upon request by any Glenbard staff member.

2.      Home Use.  The student is permitted to take the device home at the end of the school day. In addition, students that plan to return for the following school year are permitted to continue to use the rental device during the summer months. Students who owe money at the end of the school year will be allowed to retain their device, however, the device will be disabled by the District over the summer until outstanding fees are paid. Note: Students that are enrolled in summer school and have an unpaid balance will be able to use their device while they are in summer school.  

3.      Reasonable Care.  It is the responsibility of the student and his/her parent(s)/guardian(s) to exercise reasonable care over the technology device at all times. This includes, but is not limited to, keeping the device within the assigned/provided case at all times, the duty to secure the technology device in a safe location and to otherwise take reasonable steps to protect the technology device from damage and theft. For example, leaving a technology device in an unsecured location can promote theft, and leaving a technology device unattended in a car, even if secured, can lead to damage from temperature extremes. If a technology device is damaged as a result of the student and/or his/her parent(s)/guardian(s)’s failure to exercise reasonable care, the student and his/her parent(s)/guardian(s) will be responsible for a replacement fee for the technology device.

4.      Student Expectations.  Students are expected to bring their iPad with them to school every day. The devices must be fully charged, in their provided case and ready to be used when they arrive to school. When necessary, a keyboard will be available for student use in the classroom, or students may check out a keyboard for an extended period of time.

5.      Insurance.  Students and parent(s)/guardian(s) who pay the rental fee are automatically insured. The insurance covers accidental damage and loss/theft of a device. Families/students that are approved for fee waivers are covered under the insurance program as well. Repairs and replacement of the technology device can be costly and the District will not waive the cost of repairs or replacement for uninsured students. The insurance requires a deductible to be paid before a replacement device may be issued. Rented devices will be replaced with similar model devices. In all cases of loss or theft the District requires that a police report be filed and a copy of the report be submitted along with the insurance deductible before a replacement device will be issued. In certain situations the student may be loaned a temporary device while their iPad is being repaired or serviced.

The deductible fine amounts are as follows:
1st occurrence - $75; 2nd occurrence - $150; 3rd occurrence - $300

The District is the only party authorized to repair/service the rented devices. Any additional money spent by parents/students during the rental period will not be reimbursed. Renter remains liable for any damages identified during or after the rental period if/when the device is turned in and inspected.

What is NOT covered:  The District’s insurance plan does not cover water/spill damage, gross negligence, or intentional damage. Accessories and replaceable parts such as cases, cables, charging adapters, or batteries will not be replaced/covered by this insurance plan. Cosmetic damage, which does not affect the functionality, will not be repaired/replaced. If insurance does not cover the damage, the parent(s)/guardian(s) will be required to pay for the replacement of the device. Any device with removed or altered serial numbers will not be covered and parents will be responsible to replace any altered devices.

6.      Return of Technology Device.  The District may require the student to return the technology device and/or related resources at any time, including if the student is no longer enrolled at the District or at the end of the school year. The student must return the technology device in the same condition as the District issued it. No permanent marks may be made on the technology device or related resources. Cases that have been “decorated” or modified will be required to be replaced with a clean/new case. Devices that have been decorated or modified in any way will be assessed and the student will be responsible for any fines/fees accordingly. A student who fails to produce the technology device and/or any related resources within 24 hours after such a request may be subject to discipline or other consequences. The District will impose fines for the cost or repair or the replacement of lost items. If the iPad, protective case, USB cable, 10W USB power adapter, or any part thereof is missing or damaged upon return, the renter will be responsible for the current replacement cost, referenced below (to be determined annually by the Board):

iPad Base Price                                 $___________    
Protective Case                         $___________
USB-1M Apple Lightning Cable    $___________
USB-USB Power Adapter/Charger   $___________

7.      Stolen Property Report.  Renters understand that failing to return rental items will result in the School District filing a stolen property report with local law enforcement. Unauthorized persons in possession of School District property are subject to prosecution under Illinois law. The rental device is the property of Glenbard Township High School District 87, a state agency; the theft of the provided device may result in felony charges.

8.      Rental Fees.  The annual rental service fee is nonrefundable. Once the student has taken possession of the device no portion of the fee will be refunded for any reason. Students that transfer in at any time during the year will be charged the full rental service amount. The device rental fee will NOT be prorated for the shortened term and will be required to be renewed at the regular price at the start of the next school year.

Permanent Ownership Option.  The assigned device may be purchased from the District should a student transfer out of the District or graduate as long as all fees/charges are current; students will be assessed a prorated amount as approved by the Board. At the end of 8 semesters students will own the device upon graduation, again as long as all fees/charges on his/her account are paid in full. When a device is purchased from the District, the ownership of the device will be transferred to the parents/guardians/student. Once purchased, the device will no longer be eligible for the District’s insurance coverage or any additional internal support services.  

Technology Device Safety
1.      Filter.  The District may filter or block any material on the technology device that the District in its sole discretion deems to be inappropriate, including certain Internet sites or apps. The District may grant requests to adjust filters or unblock sites/service for bona fide educational purposes. The student may make a request to their instructor who may request to have such filters or blocks adjusted. The presence or lack of filters or blocks do not relieve the student and/or his/her parent(s)/guardian(s) of their responsibility to comply with requirements of this Agreement or the District’s Acceptable Use Policy and does not relieve the parent(s)/guardian(s) of their responsibility for supervising the student’s use outside of school.

2.      Safety Training.  The District provides basic training in Internet safety & digital citizenship as part of the curriculum. It is the responsibility of the student’s parent(s)/guardian(s), however, to ensure the student uses the technology device in a safe and appropriate manner at all times.

3.      Supervision off School Grounds. The District’s rental of the technology device to the student does not create any duty on the part of the District to provide supervision of the use of the technology device or protection of the student regarding use of the technology device off school grounds or outside of school hours. It is the sole responsibility of the parent(s)/guardian(s) to supervise the student use of the technology device when off school grounds or outside of school.

No Expectation of Privacy
1.      District Right to Monitor.  Users have no expectation of privacy in materials or content created, received, sent, viewed, or otherwise accessed on the technology device even if using a personal account (such as a personal webmail or social media account). The technology device may contain tracking and/or monitoring software that allow the District to obtain and record information concerning use of the technology device. The District may review and record activities on the Internet, use of personal, password protected websites and accounts, webmail, social media, or other accounts accessed on the technology device. The District may also use tracking location services or a mobile device management system to identify the geographic location of the technology device. The District may install and use such software for the purposes described above at any time, including but not limited to if a technology device is lost, stolen, or not returned. Students and/or their parent(s)/guardian(s) will not be notified individually when such software is used for the purposes described above. The District will not actively track or monitor the use of the devices outside the District’s internal network. As a result, the District is not responsible for assisting with the recovery of any lost or stolen devices no matter where or when the loss occurs. The iPads/Apple ID accounts include access to a “Find My iPad” feature that enables the registered account holders to attempt to locate their iPads via Apple’s online services. Use of the “Find My iPad” feature will be covered during the initial mandatory training session. While this service may be used to attempt to recover or locate a device it does not guarantee that this application/utility will locate or recover your device.

2.      Passwords. The student must provide requesting staff members with all passwords/passcodes to the device and its contained software or applications upon request. Failure to provide staff with access to the device may result in lost content due to the resetting process. In addition, the student may also be subject to discipline or other consequences if the student is unwilling to provide such access.

3.      District Retention of Records Created by the Device. The District may retain any records, including but not limited to electronic communications, such as emails and messages on personal social media accounts, from the technology device that it determines must be retained by law, including public records under the Local Records Act, school student records under the Illinois Student Records Act, and educational records under the Family Educational Rights and Privacy Act.

Appropriate Use
1.      Non-School Related Uses. The technology device is intended for use only by the student for school related/educational purposes. The student may engage in non-school related uses if such uses comply with all District policies and procedures and if such uses do not interfere in any way with the student’s ability to use the technology device for school-related uses.

2.      Lending of Device Prohibited. The student may not lend the device or related resources to anyone, including members of the student’s family, for any reason. Loss or damage of the device while in use by anyone other than the assigned renting student will not be covered by the District insurance program.

3.      District Policies. The student’s use of the technology device must comply with all requirements of all District policies and procedures, including but not limited to the Acceptable Use of Technology policy, other technology policies and procedures, and the student discipline code, regardless of where or when the student’s use occurs. This means that any use by a student of a technology device will be subject to discipline as if the activities had occurred during school hours on school grounds, regardless of whether the conduct occurs off-campus and/or on the student’s free time. The District reserves its right to block application functionality, implement security measures, change device settings, disable the device or take any other administrative or security steps, as deemed necessary in the District’s sole discretion. Any attempt to modify (aka “Jailbreak”) the device/equipment, including but not limited to changing Internet access settings, will be construed as a violation of the District’s Acceptable Use of Technology policy.

4.      Installation of Applications. Each student will be required to use a Glenbard created Apple ID. This will allow the student to download applications (Apps) and content from the App Catalog/iTunes/App Store. Glenbard School District 87 may provide the students with redeemable application codes or links to applications for specific courses. These codes will be provided directly and only to the assigned student and once redeemed cannot be transferred, reused, or reclaimed. If a student’s provided codes are redeemed on an alternative Apple ID, the District will not provide additional redemption codes and it will be the parent/student’s responsibility to acquire the application(s) needed for use in the classroom. Parents/students may choose to associate a credit card or gift card to make additional purchases at their own discretion. There are a large number of free apps available that the District will utilize as much as possible/appropriate. Parents/guardians acknowledge that the District is not responsible for the operator’s activities performed while using any applications. Any charges due to Apple or other third parties merchandise providers that are generated from within any application or content/media (aka “In-App Purchases”) are the responsibility of the renter/account holder. The District is not responsible for disposition of personal applications when the device is returned. The District is not responsible for any software loaded on home computers or the effect or interaction that the provided device or its software may have on the home computer’s other programs or systems.

5.      Storage Management. Students must maintain sufficient memory to accommodate all school-required content. The devices have a finite amount of local storage space available and required school content will take priority over personal content such as photos, videos, music or non-required apps.

6.      Revocation of Use. The use of the technology device and the District’s network is a privilege, not a right. The District may revoke the student’s right to use the technology device and related services at any time it deems appropriate, including where the student violates this Agreement or District policy or procedure. Additional details provided within Glenbard School Board Policies:
•     9:010, Acceptable Use of Technology
•     9-010-R2, Expectations for Communicating Electronically with Students
•     9:010-R3, Web Publishing Guidelines
•     7:140, Search and Seizure
•     7-180-R1, Preventing Bullying, Intimidation, and Harassment
•     7-190, Student Discipline

7.      Indemnification. The student and parents/guardian release, hold harmless, defend, and indemnify the District from any claims, liability, or money damages (including attorney fees) brought by a third person, the student, or the parents/guardians against the District and related to the student’s use of the device or the student’s or parents’/guardians’ breach of this agreement.

If any term, covenant, condition, or provision of this agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired, or invalidated.

*Parent/Guardian will indicate acceptance of this agreement using their confidential student information system account user name and password. Once they have logged into the student information system they will be presented with the text above and given the option to agree to these terms or to decline these terms and then be directed to contact phone numbers and or additional information. Parents will not be permitted to continue with the registration/demographics validation process until after they have agreed to these terms.