Glenbard Township High School District 87
Policy 4:60
Operational Services
Purchases and Contracts
The Superintendent shall manage the District's purchases and contracts in accordance with State law, the standards set forth in this policy, and other applicable School Board policies.
Standards for Purchasing and Contracting
All purchases and contracts shall be entered into in accordance with State law. The Board Attorney shall be consulted as needed regarding the legal requirements for purchases or contracts. All contracts shall be approved or authorized by the Board, except as provided below.
All purchases and contracts should support a recognized District function or purpose as well as provide for good quality products and services at the lowest cost, with consideration for services, reliability, and delivery promptness, and in compliance with State law. No purchase or contract shall be made or entered into as a result of favoritism, extravagance, fraud, or corruption.
Adoption of the annual budget authorizes the Assistant Superintendent for Business Services to purchase budgeted supplies, equipment, and services as provided by State law. Purchases of items outside budget parameters require prior Board of Education approval, except in an emergency.
When presenting a contract or purchase for Board approval, the Superintendent or designee shall ensure that it complies with applicable State law, including but not limited to, those specified below:
1. Supplies, materials, or work involving an expenditure in excess of $25,000 must comply with the State law bidding procedure, 105 ILCS 5/10-20.21, unless specifically exempted.
2. Construction, lease, or purchase of school buildings must comply with State law and Board policy 4:150, Facility Management and Building Programs.
3. Guaranteed energy savings must comply with 105 ILCS 5/19b-1 et seq.
4. Third party non-instructional services must comply with 105 ILCS 5/10-22.34c.
5. Goods and services that are intended to generate revenue and other remunerations for the District in excess of $1000, including without limitation vending machine contracts, sports and other attire, class rings, and photographic services, shall be approved by the Board in accordance with 105 ILCS 5/10-20.21(b-5). Contracts for the District in an amount of $1000 or less do not require Board approval and may be authorized by the Superintendent or the Superintendent's designee. The Superintendent or designee shall keep a record of: (1) each vendor, product, or service provided, (2) the actual net revenue and non-monetary remuneration from each contract or agreement, and (3) how the revenue was used and to whom the non-monetary remuneration was distributed. The Superintendent or designee shall report this information to the
Board by completing the necessary forms that must be attached to the District's annual budget.
6. The Superintendent or designee shall (1) execute the reporting and website posting mandates in State law concerning District contracts, and (2) monitor the discharge of contracts, contractors' performances, and the quality and value of services or product being provided.
LEGAL REF.: 105 ILCS 5/10-20.19c, 5/10-20.21, 5/10-22.34c, and 5/19b-1 et seq.
820 ILCS 130/
CROSS REF.: 2:100 (Board Member Conflict of Interest)
4:150 Facility Management and Expansion Programs
ADOPTED: December 8, 1997
REVIEWED: January 14, 2008
REVISED: February 11, 2008
REVIEWED: September 13, 2010
REVISED: October 25, 2010
REVIEWED: August 15, 2011
REVISED: September 28, 2011
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