Glenbard Township High School District 87
Policy 4:140-R2
Operational Services
Administrative Procedure – Student Expenses
Nature of Expenses
Student expenses are all costs related to obtaining those items required for enrollment and class participation, including but not limited to:
1. All charges for required textbooks and instructional materials.
2. All charges and deposits collected by a school for use of school property (e.g., locks, towels, laboratory equipment).
3. Charges for field trips made during school hours if the field trip is required or customary part of a class or extracurricular activity (e.g., annually scheduled trips to museums, concerts, places of business and industry or filed trips related to instruction in social studies, the fine arts, career/vocational education or the sciences).
4. Charges or deposits for uniforms or equipment related to varsity and intramural sports, or to fine arts program.
5. Charges to participate in extracurricular activity.
6. Charges for supplies required for a particular class (e.g., shop or home economics materials, laboratory, or art supplies).
7. Graduation fees (e.g., caps, gowns).
8. School record fees.
9. School heath service fees.
10. School lunch fees.
11. Driver’s education fees assessed pursuant to Section 27-23 of The School Code.“
12. Student Activity Pass. Effective after waiver has been approved and student has obtained the Activity Pass designation on their ID.
School fees” do not include:
1. Library fines and other charges made for the loss, misuse, or destruction of school property (e.g., musical instruments).
2. Charges for the purchase of class rings, yearbooks, pictures, diploma covers, or similar items.
3. Charges for optional travel undertaken by a school club or group of students outside of school hours (e.g., a trip to Spain by the Spanish Club or a senior class trip).
4. Charges for admission to school dances, athletic events, and/or other social events not covered by the Student Activity Pass.
5. Optional community service programs for which fees are charged (e.g., preschool, before and after-school childcare, recreational programs).
Payment Procedures
A. At least two weeks prior to fall registration, each building shall send a letter to the parent(s)/guardian(s) of all students with the following information:
1. An explanation of the costs necessary to obtain those items required for enrollment and class participation.
2. A listing of the dates and times when the school will be open for paying the necessary costs.
3. A statement that the costs must be paid at the designated time.
4. A statement that if the parents are indigent and cannot pay the necessary costs, they should contact a specified individual at the school to make appropriate arrangements for obtaining those items required for enrollment and class participation.
B. Prior to the beginning of classes, each student is expected to have paid the costs related to obtaining those items required for enrollment and class participation.
Children of Indigent Parent(s)/Guardian(s)
A. Indigent parents shall be defined as those who have been declared eligible for free lunch under the National School Lunch Program at the time of registration.
B. Each building shall designate an individual to be responsible for validating the inability of indigent parent(s)/guardian(s) to pay the required student expenses.
C. If a student of an indigent parent(s)/guardian(s) is unable to pay the required expenses, he/she shall contact the designated individual in the building to make arrangements for obtaining those items required for enrollment and class participation.
D. Once it is determined that the student is unable to make the required payments, the expanses for all required items, except textbooks, shall be waived. Textbooks shall be loaned free of charge to the student who shall return them upon completion of the course.
DATED: March 1999
REVIEWED: March 13, 2006
REVIEWED: February 6, 2012
REVISED: April 6, 2012
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