Glenbard Township High School District 87
Policy 4:160-R1
Operational Services
Administrative Procedure – Environmental Quality of Buildings and Grounds
Hazardous and/or infectious materials are any substances, or mixture of substances, that constitute a fire, explosive, reactive, or health hazard. Examples of such materials include, but are not limited to:
 Any item contained in the definition of “toxic substance” in the Toxic Substances Disclosure to Employees Act as well as those listed in Illinois Department of Labor regulations;
Any item or surface that has the presence of, or may reasonably be anticipated to have the presence of blood or other bodily fluids;
Non-building related asbestos material;
Lead and lead compounds (included in school supplies, i.e., art supplies, ceramic glazes);
Compressed gases (natural gas); and explosive (hydrogen), poisonous (chlorine), or toxic gases (including exhaust gases such as carbon monoxide);
Solvents (gasoline, turpentine, mineral spirits, alcohol, carbon tetrachloride);
Liquids, compounds, solids or other hazardous chemicals which might be toxic, poisonous or cause serious bodily injury;
Materials required to be labeled by the Department of Agriculture or the EPA (pesticides, algaecide, rodenticide, bactericides);
Regulated underground storage tank hazardous materials (including diesel fuel, regular and unleaded gasoline, oil (both new and used), and propylene glycol).
The Buildings and Grounds Supervisor is responsible for compliance with State and federal law, including the Toxic Substances Disclosure to Employees Act (820 ILCS 255/), and shall:
1. Maintains a perpetual inventory of hazardous materials.
2. Makes available inventory lists to the appropriate policy, fire, and emergency service agencies.
3. Compiles Material Safety Data Sheets (MSDS) and distribute them to employees. The data sheets will be maintained and updated when necessary.
4. Submit to the director of the Illinois Department of Labor, as required, and alphabetized list of substances, compounds, or mixtures for which the District has acquired a MSDS.
5. Makes available MSDS to all persons requesting the information.
6. Stores hazardous materials in compliance with local, State, and federal law. Storage containers will be labeled and stored in a location, which limits the risk presented by the materials. Containers will be stored in a limited-access area.
7. Transports hazardous materials in a manner which poses the least possible risk to persons and the environment and which is in compliance with local, State, and federal law.
8. Classifies hazardous materials as current inventory, waste, excess, or surplus. Disposal of hazardous materials will be done in compliance with local, State, and federal law.
9. Posts information regarding employee rights under the Toxic Substance Disclosure to Employees Act on employees' bulletin boards throughout the District.
10. Provides information to employees with respect to all toxic substances to which employees are routinely exposed in the course of employment.
Pesticide Application on School Grounds
The Buildings and Grounds Supervisor is responsible for compliance with the Lawn Care Products Application and Notice Act and shall:
1. Provide an annual schedule of pesticide application to the supervisor of each District building.
2. In coordination with the supervisor of each District building notify employees and students and their parent(s)/guardian(s) in each building. The notification must:
a. Be provided at least 4 business days before a pesticide application in or on school buildings or grounds.
b. Be written and may be included in newsletters, bulletins, calendars, or other correspondence currently being published, or by telephone.
c. Identify the intended date of the application.
d. Provide the name and telephone contact number for the Building and Grounds Supervisor or other school personnel responsible for the pesticide program.
An exception to this notification is permitted if there is an imminent threat to health or property, in which case, the Lawn Care Products Application and Notice Act shall control. If such a situation arises, the Building and Grounds Supervisor must sign a statement describing the circumstances that gave rise to the health threat and ensure that written or telephonic notice is provided as soon as practicable.
The Buildings and Grounds Supervisor is responsible for compliance with the Lawn Care Products Application and Notice Act.
Pesticide Application in School Buildings and Structures
The Buildings and Grounds Supervisor is responsible for compliance with the requirements in the Structural Pest Control Act and shall:
1. Provide an annual schedule of pesticide application to the supervisor of each District building.
2. In coordination with the supervisor of each District building:
a. Maintain a registry of all employees and parents/guardians who have requested to receive notice before pesticides are applied to school property.
b. Notify employees and parents/guardians before pesticides are applied in or on each building. The notification must:
i. Be provided at least 2 business days before a pesticide application in or on school buildings.
ii. Be written. The notice may be included in newsletters, bulletins, calendars, or other correspondence currently being published.
iii. Identify the intended date of the application.
iv. Provide the name and telephone contact number for the Building and Grounds Supervisor or other school personnel responsible for the pesticide program.
An exception to this notification is permitted if there is an imminent threat to health or property, in which case the Structural Pest Control Act shall control. If such a situation arises, the Building and Grounds Supervisor must sign a statement describing the circumstances that gave rise to the health threat and ensure that written notice is provided as soon as practicable.
Training and Necessary Equipment
Each Building Principal and non-certificated staff supervisor ensures that all staff members under his or her supervision receive training on the safe handling and use of hazardous materials. Emergency response and evacuation plans will be a part of the training.
Before an employee is given an assignment where contact with blood or bodily fluids or other hazardous material is likely, the employee is provided the necessary training, including training in the universal precautions and other infection control measures to prevent the transmission of communicable diseases and/or to reduce potential health hazards. An attendance record of an employee’s participation in the training is maintained.
Substitute Non-Hazardous Materials
District staff shall comply with State law governing toxic art supplies in schools. This includes substituting non-hazardous material for hazardous substances whenever possible and minimize the quantity of hazardous substances stored in school facilities. No art or craft material containing a toxic substance is ordered or purchased for use through grade 6; material containing toxic substances may be used in grades 7 through 12 only if properly labeled according to State law.
Infectious Materials
The Buildings and Grounds Supervisor prepares and distributes to all employees an Occupational Exposure Control Plan to eliminate or minimize occupational exposure to potentially infectious materials. The Plan shall be reviewed and updated by the Superintendent at least annually. The Plan shall address the following issues:
Exposure determination;
Implementation schedule;
Procedures for evaluating an exposure incident.
Emergency Response Plan
The Building Principal ensures that proper procedures for cleaning-up potentially hazardous material spills are followed:
1. A building custodian is responsible for the actual cleanup.
2. Personal protective equipment, chemical neutralization kits and absorbent material are available in each building at all times.
3. Spill residue is placed in containers designated for such purpose and disposed of in compliance with local, State, and federal law.
Evacuation
The Building Principal shall ensure compliance with the School Safety Drill Act. This includes, among other things, ensuring that evacuation rules shall be posted in each classroom and discussed with staff and students during the first days of the school year. The evacuation rules indicate the primary and alternate exits and the evacuation area to which students should proceed upon leaving the building.
The Building Principal shall conduct evacuation drills according to Policy 4:170, Safety, and its accompanying administrative procedures.
LEGAL REF.:
29 C.F.R. Part 1910.1030, as adopted by the Illinois Department of Labor, 56, Ill. Admin. Code § 350.380
105 ILCS 5/10-20.17a. Hazardous Materials Training; 5/10-20.46, Compliance with Chemical Safety Acts; 135/ Toxic Art Supplies in School Act; and 140/, Green Cleaning School Act.
225 ILCS 235/, Structural Pest Control Act
415 ILCS 65/, Lawn Care Products Application and Notice Act
820 ILCS 255/Toxic Substances Disclosure to Employees Act
23 Ill. Admin. Code § 1.330, Hazardous Materials Training
56, Ill. Admin. Code Part 205, Toxic Substance Disclosure to Employees
ADOPTED: December 8, 1997
REVISED: March 20, 2000
REVIEWED: March 13, 2006
REVIEWED: July 12, 2010
REVISED: September 27, 2010
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