Glenbard Township High School District 87
Policy 7:50-R1
Students
Administrative Procedure – Student Transfers To and From Non-District Schools
Transferring In
Students seeking admission to the District shall meet all residency, age, health examination, immunization, and other eligibility prerequisites as mandated by the State Law and Board Policy 7:50, School Admissions and Student Transfers To and From Non-District Schools.
Compliance with the Missing Children Records Act and Missing Children Registration Law
The Building Principal or designee of the school into which the student is transferring shall notify in writing the person enrolling the student that within 30 days he or she must provide a certified copy of the student's birth certificate. If the person enrolling a student fails to comply with the above requirement, the Building Principal or designee shall immediately notify the local law enforcement agency and shall also notify the person enrolling the student in writing that, unless he or she complies within 10 days, the matter will be referred to the local law enforcement authority for investigation. If compliance is not obtained within that 10-day period, the Building Principal or designee shall refer the case and immediately report to the local law enforcement authority and the Department of State Police any affidavit
explaining the inability to produce a copy of the birth certificate that appears inaccurate or suspicious in form or content.
The Building Principal or designee shall, within 14 days after enrolling a transfer student, request directly from the student's previous school a certified copy of the student's record.
Compliance with the Good Standing Requirement
If the student is transferring from an Illinois public school, parent(s)/guardian(s) shall ensure that a completed good standing form from the Illinois public school from which the student is transferring arrives at the school into which the student is transferring. The Good Standing Form, ISBE Form 33-78, available at: www.isbe.net/accountability/pdf/33-78_student_transfer.pdf. indicates whether the student's medical records are current and whether the student is currently being disciplined by a suspension or expulsion. The parent(s)/guardian(s) of students transferring from private schools, whether located in Illinois or not, or a public school outside of Illinois, shall certify in writing that the student is not currently serving a
suspension or expulsion imposed by the school from which the student is transferring.
The Building Principal or designee shall deny admittance to any student who was suspended or expelled for any reason until the term of such suspension or expulsion has been completed by the student. If the student is transferring from any Illinois public school, the Building Principal or designee shall refuse to admit the student unless the student can produce a Good Standing Form. If the student is transferring from any private school (whether located in Illinois or not) or any non-Illinois public school, the Building Principal or designee shall refuse to admit the student unless his or her parents(s)/guardian(s) certify in writing that the student is not currently serving a suspension or expulsion imposed by the school from which the student is transferring. The Superintendent or designee may, upon the request of the
parent(s)/guardian(s) of a student suspended or expelled for any reason, place the student in an alternative school program established under the School Code (105 ILCS 5/2-3.13a).
Compliance with laws concerning education of homeless children
The Building Principal or designee shall immediately enroll a homeless child even if the child is unable to produce records normally required for enrollment, in accordance with policy 6:140 - Education of Homeless Children and Administrative Procedure 6:140-R1 - Education of Homeless Children. The Building Principal or designee must immediately contact the school last attended by the child to obtain relevant academic and other records.
Compliance with The School Code and the Illinois School Student Records Act
The Building Principal or designee shall enroll a student whose former school transferred an unofficial record of grades in lieu of the students's official transcript of scholastic records pursuant to 105 ILCS 5/2-3.13a(a) and 23 Ill.Admin.Code §375.75(h) (105 ILCS 10/8.1).
If an unofficial transcript is received from the student's former school because the student has unpaid fines or fees, the Building Principal or designee shall notify the parent(s)/guardian(s) that the record will remain unofficial until such time that they have paid all outstanding fines and fees and an official transcript is received from the former school. The Building Principal or designee will verify with he former school that the work has been completed and allow the student to graduate if the record remains unofficial at the time of graduation provided the student has met all other graduation requirements.
Other admissions steps
The Building Principal or designee shall make class and/or grade level assignments, with input from a counselor when needed, and may accept or reject the transferring school’s recommendations. However, when parent(s)/guardian(s) present an individualized education program for a student transferring in to the District, the student must be placed in a program in accordance with the IEP.
The Building Principal or designee shall administer the Student Home Language Survey to each student entering the District's schools for the first time.
Transferring Out
Parent(s)/guardian(s) of a student transferring from the District shall notify the Building Principal of their intent to transfer, pay outstanding fines and fees, sign a form authorizing the release of student records, and return all school-owned property. Parent(s)/guardian(s) of a student transferring from the District may review and copy the student’s records, as desired.
Compliance with The School Code and the Illinois School Student Records Act
After receiving a request to transfer school student records, the Building Principal or designee of the transferring school must provide the student's parent(s)/guardian(s) written notice of the nature and substance of the information to be transferred and the opportunity to inspect, copy, and challenge the record (see 7:50-E1 Letter to Parents When Records Are Released Pursuant to Student Transfer). The Building Principal or designee must, within 10 days of the notice of the student's transfer, forward a copy of the student's school record to the student's new school. Each school must forward written information relative to the grade levels, subjects and record of academic grades achieved, current mathematics and language arts placement levels, health records and a most current set of standardized test reports. However, if the
student has unpaid fines or fees and is transferring to a public school located in Illinois or any other state, an unofficial record of the the student's grades will be sent in lieu of the student's official transcript of scholastic records. The Building Principal or designee shall, within 10 days after the student has paid all of his or her outstanding fines and fees and at the school's own expense, forward an official transcript of the scholastic records as defined in 23 Ill.Admin.Code §375.(h) (105 ILCS 5/2-3.13a(a). If within 150 days after a student leaves a school, the school has not received a request for the student's record, or been presented with other documentation that the student has enrolled in another school, the student is counted in the school's and District's calculation of its annual dropout rate.
Compliance with the Missing Children Records Act and Missing Children Registration Law
The Building Principal or designee of the transferring school must send the student's records within 10 days of receipt of the request, unless the record has been flagged pursuant to the Missing Children's Act; if flagged, the copy shall not be forwarded and the requested school must notify the local law enforcement authority and Department of State Police of the request. Note: If the Department of State Police notifies the school of a current or former student's disappearance, the school must flag the student's record so that whenever information regarding the record is requested, the school can immediately report the request to the Department of State Police.
Compliance with the Good Standing Requirement
The building principal or designee shall send to the school in which the student will or has enrolled a completed Good Standing Form (ISBE Form 33-78 available at: www.isbe.net/accountability/pdf/33-78_student_transfer.pdf) for the transferring student, and, if the student is suspended or expelled, indicate the date and duration of the suspension or expulsion and whether the suspension or expulsion is for knowingly possessing in a school building or on school grounds a weapon as defined in the Gun Free Schools Act, for knowingly possessing, selling or delivering in a school building or on school grounds a controlled substance or cannabis, or for battering a staff member of the school. This form shall be provided to the parent(s)/guardian(s)
of the student transferring.
Compliance with the Illinois Domestic Violence Act
If a child transferring to another school is a "protected person" under an order of protection, the petitioner may request the Building Principal or designee to provide written notice of the order of protection, along with a certified copy of the order, to the institution to which the child is transferring. The Building Principal or designee shall respond to the above request by providing, within 24 hours of the transfer, written notice of the order of protection, along with a certified copy of the order, to the institution to which the chid is transferring.
LEGAL REF.:
Family Educational Rights and Privacy Act, 20 U.S.C. § 1232.
Missing Children Records Act, 325 ILCS 50/.
Missing Children Registration Law, 325 ILCS 55/.
105 ILCS 5/2-3.13a, 10/8.1, and 45/1-20.
750 ILCS 60/222.
20 Ill.Admin.Code §1290.60(a).
23 Ill.AdminCode §370.70 and §375.75.
ADOPTED: March 1999
REVISED: September 26, 2005
REVIEWED: May 15, 2006
REVIEWED: November 23, 2009
REVISED: December 14, 2009
REVIEWED: January 11, 2010
REVISED: January 25, 2010
REVIEWED: January 10, 2011
REVISED: January 24, 2011
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