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Glenbard Township High School District 87
Policy 4:10

Operational Services

Fiscal and Business Management

The Assistant Superintendent for Business Services is responsible for the School District’s fiscal and business management. This responsibility includes annually preparing and presenting the District’s statement of affairs to the School Board and publishing it before December 1, as required by State law.

The Assistant Superintendent for Business Services shall ensure the efficient and cost-effective operation of the District’s business management using computers, computer software, data management, communication systems, and electronic networks, including electronic mail, the Internet, and security systems. Each person using the District’s electronic network shall be subject to Glenbard High School District #87 Board policy 9:010, Acceptable Use of Technology.

Budget Planning

The District’s fiscal year is from July 1 until June 30. The Assistant Superintendent for Business Services shall present to the School Board, no later than the first regular meeting in August, a tentative budget with appropriate explanation. This budget shall represent the culmination of an ongoing process of planning for the fiscal support needed for the District’s educational program. The District’s budget shall be entered upon the Illinois State Board of Education’s “School District Budget Form.”

Preliminary Adoption Procedures

After receiving the Assistant Superintendent for Business Services’s proposed budget, the School Board sets the date, place and time for:

1. A public hearing on the proposed budget, and

2. The proposed budget to be available to the public for inspection.

The School Board Secretary shall arrange to publish a notice in a local newspaper stating the date, place, and time of the proposed budget’s availability for public inspection and the public hearing. The proposed budget shall be available for public inspection at least 30 days before the time of the budget hearing.

At the public hearing, the proposed budget shall be reviewed and the public shall be invited to
comment, question, or advise the School Board.

Final Adoption Procedures

The School Board adopts a budget before the end of the first quarter of each fiscal year (September 30), or by such alternative procedure as State law may define.

The School Board adopts the budget by roll call vote. The budget resolution shall be incorporated into the meeting’s official minutes. School Board members’ names voting yea and nay shall be recorded in the minutes.

The Assistant Superintendent for Business Services or designee shall (1) post the District’s final annual budget, itemized by receipts and expenditures, on the District’s Internet web site, and (2) notify the parents/guardians that the budget is posted and provide the website’s address.

The Assistant Superintendent for Business Services shall file a certified copy of the budget resolution and an estimate of revenues by source anticipated to be received in the following fiscal year (certified by the District’s chief fiscal officer) with the County Clerk within 30 days of the budgets adoption.

The Assistant Superintendent for Business Services shall (1) make all preparations necessary in order for the Board to timely file its Certificate of Tax Levy, including preparations to comply with the Truth in Taxation Act and (2) file a Certificate of Tax Levy with the County Clerk on/or before the last Tuesday in December. The Certificate lists the amount of property tax money to be provided for the various funds in the budget.

Any amendments to the budget or Certificate of Tax Levy shall be made as provided in The School Code and Truth in Taxation Act.

Budget Amendments

The School Board may amend the budget by the same procedure as provided for in the original adoption.

Implementation

The Assistant Superintendent for Business Services or designee shall implement the District’s budget and provide the Board of Education with a monthly financial report that includes all deficit fund balances. The amount budgeted as the expenditure in each fund is the maximum amount that may be expended for that category, except when a transfer of funds is authorized by the School Board.

The School Board shall act on all interfund loans, interfund transfers, transfers within funds and transfers from the working cash fund or abatements of it, if one exists.


LEGAL REF:       35 ILCS 200/18-55 et seq.
                           105 ILCS 5/10-17,5/10-22,33, 5/17-1, 5/17-1.2, 5/17-2A,5/17-3.2, 5/17-11, 5/20-5,
                           and 5/20-8


ADOPTED:          December 8, 1997

REVIEWED:        March 13, 2006

REVIEWED:        April 11, 2011

REVISED:           May 23, 2011

REVIEWED:        May 5, 2014

REVISED:           June 16, 2014