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Notification of Rights under FERPA

The federal Family Educational Rights and Privacy Act (FERPA) [20 U.S.C. § 1232g; 34 CFR Part 99] and the Illinois School Student Records Act (ISSRA) [105 ILCS 10/1 et. seq.; 23 Ill.Adm.Code § 375] afford parents and students certain rights with respect to school records. These rights include:

  1. The right to inspect and review their child’s school records within 10 school business days after the day Glenbard High School District 87 receives a written request. Parents/guardians who wish to inspect their child’s school records must submit a written request to the school principal [or designee]. D87 staff will inform the parent/guardian of the time and place where the school records may be inspected or send copies to the parent/guardian upon request.
  2. All D87 students shall have the right to inspect and/or copy their own student records, both temporary and permanent. The student must submit their request in writing to the school principal [or designee].
  3. The right to request amendments or changes to a student’s school records if the record is alleged to be: 1) inaccurate; 2) misleading; 3) or otherwise violates the student’s rights under FERPA. Student grades are not subject to amendment requests. Parents/guardians or students may submit a written request to the school principal [or designee] that clearly identifies the school record they want changed (or removed) with their rationale. If the request is not granted, D87 will notify the parent/guardian or student and inform them of their right to an ISSRA hearing to dispute the decision. Additional information regarding the ISSRA hearing process will be provided to the parent/guardian or student in these situations.
  4. The right to consent before D87 discloses personally identifiable information (PII) from the student’s school records to a third party, except to the extent that FERPA or ISSRA authorize disclosure without consent (e.g., in the case of an emergency, transfer to another school, at the request of local law enforcement officials, etc.). All Glenbard High School District 87 school officials have the right to inspect a student’s school records when they have a legitimate educational interest in doing so.
  5. The right to file a complaint with the U.S. Department of Education concerning  compliance with the requirements of FERPA. Complaints may be filed with: Student Privacy Policy Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202 or https://studentprivacy.ed.gov/file-a-complaint.
  6. The right to a copy of any school record proposed to be destroyed or deleted. Permanent school records are maintained for at least 60 years after the student graduates, transfers, or permanently withdraws. Permanent school records include the following: the student’s name, birth date, address, grades and grade level, parents’ names and addresses, attendance records. Temporary school records are maintained for at least 5 years after the student graduates, transfers, or permanently withdraws. Temporary school records include all school records not considered permanent. Temporary records that may be of assistance to a student with a disability who graduates or permanently withdraws may be transferred to the parent/guardian or to the student, if the student has succeeded to the rights of the parent/guardian.
  7. The right to prohibit the release of student directory information. Both FERPA and ISSRA allow public school districts to release the following directory information to the public without consent or notice to the parent/guardian or student:
    1. Student’s name
    2. Student’s address 
    3. Student’s grade level 
    4. Student’s date of birth and birth place 
    5. Parent/guardian names, addresses, email addresses, and telephone numbers 
    6. Photographs, videos, or digital images used for informational or news-related purposes (whether by a media outlet or by the school) of a student participating in school or school-sponsored activities, organizations, and athletics that have appeared in school publications, such as yearbooks, newspapers, or sporting or fine arts programs 
    7. Academic awards, degrees, and honors 
    8. Information relating to school-sponsored activities, organizations, and athletics
    9. Major field of study 
    10. Period of attendance in school 

A parent/guardian or student may prohibit the release of directory information for their child by providing a written objection to the building principal [or designee] within 30 days of the date of this notice. 

8.  The right to request that military recruiters or institutions of higher learning not be granted access to student information. Federal law requires a secondary school to grant military recruiters and institutions of higher learning, upon request, access to students’ names, addresses, and telephone numbers, unless the parent/guardian, or student who is 18 years of age or older, requests that the information not be disclosed without prior written consent. If you wish to exercise this option, notify the building principal [or designee] in writing.  

9.  No person may condition the granting or withholding of any right, privilege or benefit or make as a condition of employment, credit, or insurance the securing by any individual of any information from a student’s temporary school record.