iPad Terms of Service Info

Description of Technology devices to be rented: Annual Rental Fee: (To be determined annually by the Board) Apple iPad

Protective Case
USB-1M Apple Lightning Cable USB-USB Power Adapter/Charger

Glenbard Township High School District 87 is pleased to offer its technology rental program while your student is enrolled in the district. In order to rent a technology device and the resources associated with it, the student’s parent/guardian must agree with the terms and conditions detailed below and indicate their understanding of this agreement before their student may be issued a device. The terms and policy detailed below is a minimum requirement for all students participating or assigned to the 1:1 program at all Glenbard District 87 high schools.

The following terms govern the use of the technology device rented from the District and identified on this form:

  1. Ownership. The District retains ownership of the technology device. The device/equipment must be turned over to District staff upon request for content inspection, maintenance, or other administrative or support actions. Renters must provide access and passcodes to the device upon request by any Glenbard staff member. 2. Home Use. The student is permitted to take the device home at the end of the school day. In addition, students that plan to return for the following school year are permitted to continue to use the rental device during the summer months. Students who owe money at the end of the school year will be allowed to retain their device, however, the device will be disabled by the District over the summer until outstanding fees are paid. Note: Students that are enrolled in summer school and have an unpaid balance will be able to use their device while they are in summer school.
  1. Reasonable Care. It is the responsibility of the student and his/her parent(s)/guardian(s) to exercise reasonable care over the technology device at all times. This includes, but is not limited to, keeping the device within the assigned/provided case at all times, the duty to secure the technology device in a safe location and to otherwise take reasonable steps to protect the technology device from damage and theft. For example, leaving a technology device in an unsecured location can promote theft, and leaving a technology device unattended in a car, even if secured, can lead to damage from temperature extremes. If a technology device is damaged as a result of the student and/or his/her parent(s)/guardian(s)’s failure to exercise reasonable care, the student and his/her parent(s)/guardian(s) will be responsible for a replacement fee for the technology device.
  2. Student Expectations. Students are expected to bring their iPad with them to school every day. The devices must be fully charged, in their provided case and ready to be used when they arrive to school. When necessary, a keyboard will be available for student use in the classroom, or students may check out a keyboard for an extended period of time.
  3. Insurance. Students and parent(s)/guardian(s) who pay the rental fee are automatically insured. The insurance covers accidental damage and loss/theft of a device. Families/students that are approved for fee waivers are covered under the insurance program as well. Repairs and replacement of the technology device can be costly and the District will not waive the cost of repairs or replacement for uninsured students. The insurance requires a deductible to be paid before a replacement device may be issued. Rented devices will be replaced with similar model devices. In all cases of loss or theft the District requires that a police report be filed and a copy of the report be submitted along with the insurance deductible before a replacement device will be issued. In certain situations the student may be loaned a temporary device while their iPad is being repaired or serviced.

The deductible fine amounts are as follows:
1st occurrence – $75; 2nd occurrence – $150; 3rd occurrence – $300

The District is the only party authorized to repair/service the rented devices. Any additional money spent by parents/students during the rental period will not be reimbursed. Renter remains liable for any damages identified during or after the rental period if/when the device is turned in and inspected.

What is NOT covered: The District’s insurance plan does not cover water/spill damage, gross negligence, or intentional damage. Accessories and replaceable parts such as cases, cables, charging adapters, or batteries will not be replaced/covered by this insurance plan. Cosmetic damage, which does not affect the functionality, will not be repaired/replaced. If insurance does not cover the damage, the parent(s)/guardian(s) will be required to pay for the replacement of the device. Any device with removed or altered serial numbers will not be covered and parents will be responsible to replace any altered devices.

  1. Return of Technology Device. The District may require the student to return the technology device and/or related resources at any time, including if the student is no longer enrolled at the District or at the end of the school year. The student must return the technology device in the same condition as the District issued it. No permanent marks may be made on the technology device or related resources. Cases that have been “decorated” or modified will be required to be replaced with a clean/new case. Devices that have been decorated or modified in any way will be assessed and the student will be responsible for any fines/fees accordingly. A student who fails to produce the technology device and/or any related resources within 24 hours after such a request may be subject to discipline or other consequences. The District will impose fines for the cost or repair or the replacement of lost items. If the iPad, protective case, USB cable, 10W USB power adapter, or any part thereof is missing or damaged upon return, the renter will be responsible for the current replacement cost, (to be determined annually by the Board):
  2. Stolen Property Report. Renters understand that failing to return rental items will result in the School District filing a stolen property report with local law enforcement. Unauthorized persons in possession of School District property are subject to prosecution under Illinois law. The rental device is the property of Glenbard Township High School District 87, a state agency; the theft of the provided device may result in felony charges.
  3. Rental Fees. The annual rental service fee is nonrefundable. Once the student has taken possession of the device no portion of the fee will be refunded for any reason. Students that transfer in at any time during the year will be charged the full rental service amount. The device rental fee will NOT be prorated for the shortened term and will be required to be renewed at the regular price at the start of the next school year.

Permanent Ownership Option. The assigned device may be purchased from the District should a student transfer out of the District or graduate as long as all fees/charges are current; students will be assessed a prorated amount as approved by the Board. At the end of 8 semesters students will own the device upon graduation, again as long as all fees/charges on his/her account are paid in full. When a device is purchased from the District, the ownership of the device will be transferred to the parents/guardians/student. Once purchased, the device will no longer be eligible for the District’s insurance coverage or any additional internal support services.

Technology Device Safety

  1. Filter. The District may filter or block any material on the technology device that the District in its sole discretion deems to be inappropriate, including certain Internet sites or apps. The District may grant requests to adjust filters or unblock sites/service for bona fide educational purposes. The student may make a request to their instructor who may request to have such filters or blocks adjusted. The presence or lack of filters or blocks do not relieve the student and/or his/her parent(s)/guardian(s) of their responsibility to comply with requirements of this Agreement or the District’s Acceptable Use Policy and does not relieve the parent(s)/guardian(s) of their responsibility for supervising the student’s use outside of school.
  2. Safety Training. The District provides basic training in Internet safety & digital citizenship as part of the curriculum. It is the responsibility of the student’s parent(s)/guardian(s), however, to ensure the student uses the technology device in a safe and appropriate manner at all times.
  3. Supervision off School Grounds. The District’s rental of the technology device to the student does not create any duty on the part of the District to provide supervision of the use of the technology device or protection of the student regarding use of the technology device off school grounds or outside of school hours. It is the sole responsibility of the parent(s)/guardian(s) to supervise the student use of the technology device when off school grounds or outside of school.

No Expectation of Privacy

  1. District Right to Monitor. Users have no expectation of privacy in materials or content created, received, sent, viewed, or otherwise accessed on the technology device even if using a personal account (such as a personal webmail or social media account). The technology device may contain tracking and/or monitoring software that allow the District to obtain and record information concerning use of the technology device. The District may review and record activities on the Internet, use of personal, password protected websites and accounts, webmail, social media, or other accounts accessed on the technology device. The District may also use tracking location services or a mobile device management system to identify the geographic location of the technology device. The District may install and use such software for the purposes described above at any time, including but not limited to if a technology device is lost, stolen, or not returned. Students and/or their parent(s)/guardian(s) will not be notified individually when such software is used for the purposes described above. The District will not actively track or monitor the use of the devices outside the District’s internal network. As a result, the District is not responsible for assisting with the recovery of any lost or stolen devices no matter where or when the loss occurs. The iPads/Apple ID accounts include access to a “Find My iPad” feature that enables the registered account holders to attempt to locate their iPads via Apple’s online services. Use of the “Find My iPad” feature will be covered during the initial mandatory training session. While this service may be used to attempt to recover or locate a device it does not guarantee that this application/utility will locate or recover your device.
  2. Passwords. The student must provide requesting staff members with all passwords/passcodes to the device and its contained software or applications upon request. Failure to provide staff with access to the device may result in lost content due to the resetting process. In addition, the student may also be subject to discipline or other consequences if the student is unwilling to provide such access.
  3. District Retention of Records Created by the Device. The District may retain any records, including but not limited to electronic communications, such as emails and messages on personal social media accounts, from the technology device that it determines must be retained by law, including public records under the Local Records Act, school student records under the Illinois Student Records Act, and educational records under the Family Educational Rights and Privacy Act.

My electronic acknowledgement in the registration process indicates that I have read, understand, and agree to abide by the terms listed under iPad Terms of Service Info.